June 18, 2020 ARMA International’s Virtual Leadership Conference

This year ARMA International is offering a Virtual Leadership Conference being held on June 18, 2020 at 11:00 am CST.

To register for this free event please go to: https://us02web.zoom.us/meeting/register/tZMkf–tqj4jHNJPY8pK3oNO82Py76N94kMf%20

In the past the leadership conference has been a resource for new and continuing board members, however the Chapter Board encourages any members who are interested to attend. There will be resources and information being shared that you might find valuable.

Hope to see everyone on the 18th.

ARMA HQ RLC Announcement 

June Member Spotlight

Shawnyne Garren

 

Get to know Shawnyne Garren, the Administrative Services Manager for the Douglas County Recorder’s Office and the incoming chapter president.  We asked Shawnyne a series of questions to get to know her better…

Tell us about yourself:

I am the oldest of four and have raised four amazing young men who I am blessed to call, Son, with my husband of 22 years! I love camping, playing softball, traveling to new places, cooking, spending time with friends, and watching our youngest play baseball. I learned my love of baseball from my Dad and am a lifelong Dodger girl. One of my recent big accomplishments that I am most proud of is achieving my Bachelor’s degree in Business Management while being a full-time employee, mom, wife, and general chaos coordinator!

Where do you work? What is your role with the organization?

As the Administrative Services Manager for the Douglas County Recorder’s Office and Records Management, I supervise an outstanding team of four staff members and work closely with our County Recorder managing daily operations of both offices. I assist with development and support of policy and procedure, applying best industry practices across property records and general information governance. Within our Records Management division, I work closely with various departments throughout the county to provide proper storage, preservation, retention, and destruction of paper and digital records, as well as training and guiding departments within the realm of managing their own records. I am also the program administrator for managing access to digital records for a variety of departments.

What drew you to records management/information governance originally?

I began working in the Recorder’s Office in 2007, as a Deputy Recording Clerk, where land and marriage records get recorded and made public. Our records date back to the mid-1800’s and I have had the opportunity to be highly involved in the digitizing and organizing of those historic and current records to make them more accessible to the public through leveraging available technology resources. Because our Records Management division falls under the responsibility of the County Recorder, it felt like a very natural transition to step into the role of managing that division two years ago, expanding my knowledge and experience into other record types.

What do you like most about records management/information governance?

I am very goal oriented. I like the challenge of tackling the big things and breaking them down into manageable tasks.

What do you find the most challenging about records management/information governance?

I think the most challenging thing about records management in general is understanding that not everyone shares the same enthusiasm about the preservation of records and getting full “buy-in” from all of the players to manage them properly requires much patience and diligence.

What advice do you have for newcomers to our industry?

Be patient. Learn as much as you can, from as many people as you can. (ARMA has been an amazing resource for me in that respect!) Don’t take other peoples’ lack of enthusiasm personally. Be innovative, but understand that change is hard. Be professional, but don’t always take things so seriously – Yes, records can be fun!

What would people be surprised to know about you?

I had enlisted to join the Air National Guard to train to be a medic and wanted to go to school become a neonatal nurse. Two weeks before I was supposed to leave for basic training I reported to my recruiter’s office to receive my written orders for departure when he informed me that my paperwork “slipped through the cracks” and the National Guard Bureau didn’t have a slot for me. Another opportunity presented itself in the meantime and the rest is history…

What is on your bucket list?

Visiting New York City and taking a train tour through Europe are definitely on my bucket list. But my big retirement bucket list item is spending an MLB season traveling the country in a 5th wheel and hitting every stadium in one season!

Do you have favorite quote?

“On the day I called, you answered me; my strength of soul you increased.” Psalm 138:3 ESV (I even have it tattooed on my left ankle.)

May Member Spotlight

May Chapter Member Spotlight

Sara Center

Get to know Sara Center, the Records Management Coordinator, Department Safety Representative for the Alpine County Clerk’s Office.  We asked Sara a series of questions to get to know her better…

Tell us about yourself:

I am in a fabulous phase of life! I have been working for more than forty years building my life and my career path and through it all cultivating the “me” I was meant to be. Through the years, I had many opportunities for stretching beyond my comfort zone and learning new skills and working with many wonderful people. Now I am content in what I have achieved, comfortable in who I am, and enjoy my life in my “country” home with my rescue pup, Daisy. I enjoy traveling. I appreciate experiencing the foods, music, history and scenery of the varied places I visit.

Where do you work? What is your role with the organization?

I am the Records Management Coordinator for Alpine County California. I assist the County Clerk with the countywide records management program; maintaining records in interim storage; converting records to microfilm and digital storage formats, developing and updating records retention policies and procedures, keeping retention schedules current and provide training and instruction to County departments.

What do you like most about records management/information governance?

I love the history and the structured nature of preserving it. I enjoy setting goals, listing tasks and seeing the success of bringing a project to completion.

What do you find the most challenging about records management/information governance?

I find that most people do not understand the historical significance of records management, nor do they like the mundane tasks involved in preservation.

What advice do you have for newcomers to our industry?

Learn the current program, where the records are and what governs their retention. Look for ways to improve the current process, while respecting the existing structure. Learn from all available sources to keep up on the every changing technology of the industry. ARMA webinars and networking have been vital to my success.

What are your hopes for our industry?

Changing the culture to ensure everyone understands the benefit of managing records and information in a defensible manner and that all positions are responsible for records management.

How do you define success?

Success for me is completing the tasks/achieving the goals I set to make something better.

What would people be surprised to know about you?

I don’t want to hem a skirt or sew on a button these days, so I think people would be surprised that in high school I made all my own clothes including my formals for proms.

What is your hidden talent?

I enjoy financial planning and budgeting. I think it goes back to my definition of success. I love to set a goal, put an action in motion and then enjoy the end accomplishment.

What is on your bucket list?

I have been checking things off my bucket list for almost 20 years. I even have photo boxes to remember them. I still want to tour New York City and take in a play on Broadway, and visit Paris to see the Eiffel Tower.

Do you have a favorite quote?

There are so many… but recently I read this and it really struck me at true; “Folks are usually about as happy as they make their minds up to be.” Abraham Lincoln

Which one would you want most – flying cars, robot housekeepers, or moon cities?

Without hesitation, I would pick the robot housekeeper. “Domestic Diva” is nowhere on my list of future endeavors.

April..ish Member Spotlight

May Chapter Member Spotlight
Angry_Blue_Footed_Boobie_Fernandina
Better late then never right? 
Get to know Sara Martel, the State Records Manager for Nevada and this year’s Chapter President.  We asked Sara a series of questions to get to know her better…
Tell us about yourself:
My name is Sara Martel.
Where do you work? What is your role with the organization?
I am the State Records Manager with the Nevada State Library, Archives and Public Records
What drew you to records management/information governance originally?
I started in the Central Files office of the Gaming Control Board over 22 years ago.  I assumed it was just my first job with the State, but I felt like “home”.  All but 3 1/2 years of my career with the State have been in Records Management.
What would people be surprised to know about you?
I had a goal to be tri-lingual.  While I was fluent in both Spanish and sign-language, it was never at the same time, and due to lack of use, I’m no longer fluent in either.
 
What is your hidden talent?
I don’t think I have a hidden talent, but I love to bake.  Cheesecakes are my favorite to bake.
What is on your bucket list?
I have 3 main travel destinations on my bucket list.  Galapagos Islands; African Safari, and seeing a play on Broadway in New York City.  In December of 2018 I visited the Galapagos Islands, and in April of 2019, I saw Aladdin on Broadway.
Do you have a favorite quote?
When you are curious, you’ll find lots of interesting things to do. Walt Disney
Which one would you want most – flying cars, robot housekeepers, or moon cities?
Not even a question……robot housekeepers.
A penguin walks through that door right now wearing a sombrero. What does he say and why is he here?
Hola Senorita!  Que pasa? Quieres ir a la playa conmigo?

 

A Message from the Chapter Board

Hello Sierra Nevada ARMA Chapter Members,

We hope this finds you and your family safe and well.  We know that all of you are experiencing very large changes in your professional and personal lives.

Your Chapter Board is remaining vigilant and active to keep Chapter business running and planning for meetings and events so we are prepared when the social distancing restrictions are softened or released.

For instance, we are still planning for two shred events this year.  One will be in Douglas County to benefit the Suicide Prevention Network, and the other in Reno to benefit Animal Ark.  We will also be offering a tour of the Stewart Indian School Cultural Center and Museum.

Please remember that nominations for the 2020-2021 Chapter Board are currently open for Vice President, Secretary, and Information Media Specialist.  With all of the changes in response to current events, your support and participation is needed more than ever.

To find updated information on COVID-19 please see:

https://nvhealthresponse.nv.gov/

https://www.arma.org/page/COVID-19

We are hoping to see you soon.  Stay healthy.
Your Chapter Board